Job Description
We are seeking a dedicated and detail-oriented Facilities Intern to support our Facilities Manager in ensuring the maintenance and compliance of our facilities.
Key purposes of the role
- Assist in ensuring that buildings and facilities are well-maintained, safe, and compliant with relevant regulations, including managing repairs, renovations, and upgrades.
- Support in implementing and monitoring safety protocols to ensure a secure working environment. This includes emergency response planning, risk assessments, and compliance with health and safety regulations.
- Collaborate in overseeing utilities such as electricity, water, and heating/cooling systems to optimize efficiency and reduce costs. Implement energy-saving initiatives.
- Support with security measures to protect the facility, its occupants, and assets by liaising with security personnel and developing security policies.
- Assist with vendor and contract relationships, collaborating with external vendors and service providers for facility-related services.
- Collaborate in delivering staff training, presentations, and communicating announcements.
- Organize and utilize available space within the facility to meet organizational needs, including planning layouts, relocations, and expansions.
- Demonstrate knowledge and desire to implement environmentally friendly and sustainable practices within the facility, such as waste reduction, energy efficiency measures, and green building certifications.
- Provide comprehensive administrative support, monitor compliance schedules, and ensure timely completion of inspections and paperwork.
- Address facilities queries, liaising with building management and external contractors.
Education and skills
- Relevant facilities management qualification.
- Experience in facilities management, health and safety, compliance management, administration, and customer-facing roles is desirable.
- Excellent time management and prioritizing abilities.
- Ability to be flexible to meet the demands of the work with a proactive attitude and hands-on approach.
- Strong interpersonal skills and adaptable communication abilities.
- Health and Safety training certification (IOSH or similar).
Package
- 35 hours/week
- 26 days annual leave + bank holidays (pro rata)
- Choice of benefits
- Cycle to work scheme
- Hybrid working
- LinkedIn Learning
- Weekly delivery of fresh fruit, free tea and coffee
